Planning / Coordinating Services
We love helping with all aspects of wedding coordinating-We offer the knowledge and experience to make sure your event runs smoothly-rain or shine! Below are the packages that we offer. Please contact us for pricing and custom quotes.
We worry about the logistics and details of the day so you and your family can enjoy every minute!
• Unlimited phone and email consultations
• 2-3 in person meetings
• Offer vendor suggestions
• Create a timeline of the days events that includes all moving parts from set-up through the end of the night
• Track all decor being brought in or rented from us and where it will be going
• Easily track all your “day of forms/info” through our on-line site
• On-line tools available for you to track your budget, guest list, RSVP’S, seating arrangments, wedding website.. etc
• Easy to use month to month checklist to help keep you on track
• Generate a diagram of the reception space including guest table layout, table numbers, head table etc.
• Direct the rehearsal on wedding day or pre-wedding day if venue allows
• Nine hours of help from lead coordinator and assistant
• Set up all decor including: ceremony, guest tables, head table, dessert table/display, guest book and gift tables
• Greet, coordinate, and communicate with all vendors
• Deliver payments/gratuities on behalf of couple as needed
• Assist with the distribution and pinning of boutonnières and corsages
• Make sure dj/officiant are ready, guests are seated, que music and direct the wedding party to start the ceremony
• Clean up/move ceremony decor
• Implement the rain plan, if needed
• Answer questions from guests
• Light candles/start bonfire
• Set out desserts/smores and cut cake if needed
• Do bathroom checks to make sure they are clean
• Help keep the reception area clean
• Pack-up wedding gifts and cards
• Handle any last minute loose ends or problems that arise
Clean Up Assistance
Our team takes care of the clean up so you and your family don’t have to worry about it at the end of the night!
• Stay until most guests have departed
• Take down decor brought in
• Remove linens
• Pack cars as needed
• Clear reaming glassware/garbage
Tent / Rental Booking Assistance
Having a backyard wedding and stressed out about renting everything you need and not forgetting anything.. we can help!
• Assess what rental items are needed and book them directly with the rental company-tent, tables, chairs, linens, etc.
• Communicate changes with the rental company as your guest count goes up/down
• By us booking the rental items with our preferred vendor, in most cases you will receive 10% off your rental total!
• We will be on-site to help facilitate the tent/table delivery/set-up (usually the thurs or friday before you wedding)
A nice thing about working with us to help with your coordinating, is that we have a lot of decor that can be easily added to your day! We have everything form farm tables, sofa's, buffets, wine barrels, burlap runners, string lights, mason jars... etc. Check our our rentals page for more info on our items, pricing and quantities. Send us a list of items numbers and we would be happy to check availability and send you an invoice to reserve the items.