Wedding Coordinating

Hi! Thanks for your interest in learning more about our coordinating packages! We happily plan weddings and events throughout MN and WI. Below is detailed info on the services we offer. Please Contact us for a full price list! All of our packages include full access to Aisle Planner , which offers many great planning resources (learn more about Aisle Planner by clicking on the link).

WEDDING COORDINATION PACKAGE

Prior to the Wedding Day:
• Two in person (or zoom) planning meetings
• Welcome meeting to go over Aisle Planner and how we work together
• Week of wedding recap meeting to finalize all details
• Full access to Aisle Planner, which includes: a month to month check list, guest list manager, RSVP tracker, seating chart tool, and budgeting template
• Vendor recommendations that are the best in the biz with competitive pricing
• Pre-negotiated deals with select vendors
• Create a layout of the venue to ensure the space is utilized to its full potential
• Expert assistance in creating the overall look + feel of your wedding
• Extensive master “day of” forms will include all the moving parts, decor and timing which ensures all events will happen on schedule and that no small detail will be forgotten

Wedding Day:
• Lead coordinator + assistant arriving at 10am on wedding day
• Decoration and styling of event space including: ceremony, head table, guest tables, guest book/gift/card table, memory display, place cards, seating chart, guest favors, dessert display, signs, bathroom supply basket, yard games, kid activities
• Corsages and boutonnieres distributed and properly attached in time for photos
• Candles will be lit or turned on by the time guests arrive
• Vendors greeted on arrival and directed where to go. Answer any questions they may have and distribute any final payments or tips due to them as needed
• Direct a day of ceremony rehearsal (normally an hour before the ceremony)
• Happily greet guests and direct them to take their seats to ensure the ceremony starts on time
• Queue the ceremony music and direct the wedding party to when its time to start processing down the aisle
• Implement the pre-planned rain back up plan if needed
• Move ceremony decor and to the reception and repurpose if possible
• Organize the moving of ceremony chairs to the reception if needed (with additional helpers provided by couple)
• Check in with caterer before asking guests to be seated for dinner service
• Help gather the wedding party / bride and groom for the grand entrance|
• Set out desserts and replenish as needed
• Move any guest tables and decor off the dance floor to make room for dancing
• Que the start of speeches
• Gather guests to start the first dance’s, making sure all parents are present
• We are constantly advocating for the couple, making on the spot decisions and handling so many small details specific to your wedding that you will never even know about-which is exactly the way it should be
• With this package we will depart shortly after the dancing has begun

ADDITIONAL PACKAGES OFFERED WITH THE ABOVE PACKAGE

END OF EVENING + CLEAN-UP PACKAGE

• Move gifts/cards to the desired location
• Clean up the dessert display (boxing up any leftovers)
• Perform bathroom checks to make sure they are clean and stocked
• Push all guests chairs back in after dinner to make the space look nice
• Start the bonfire and set out s’mores supplies
• Set out the late night snacks (or greet the pizza man)
• Coordinate sparkler send off with the wedding party and guests
• Greet the shuttle driver and confirm running times
• Blow out candles and remove linens
• Collect decor, carefully pack it back up into bins and load it into your car, Including: ceremony, head table, guest tables, guest book, gift/card table, memory display, place cards, seating chart, guest favors, signs, bathroom supply basket, yard games, kid activities
• With this package, we will stay until all the decor is packed back up

BACKYARD PACKAGE

• Pre-wedding on-site consultation by our backyard wedding expert to talk about tent placement, ceremony options, parking, catering location, power needs.. etc to best optimize space and flow of the yard
• Assess what rental items are needed (tent, tables, chairs, linens dance floor, lighting, etc.). We work directly with the rental company to get a quote for these items. Actual cost of these items not included in the package pricing
• Communicate any changes needed with the rental company as your guest count goes up/down or additional items are needed
• We will be on site to help facilitate the tent delivery and to direct the set-up crew, making any changes needed to best fit the space
• On the same day the tent is delivered, we will pre-set and prep as much as possible for the big day (usually the Thursday or Friday before the wedding)
• By using one of our preferred vendors for the tent/rentals and having us be the direct contact with them, we will apply a $250 discount to this package

*This package required for backyard / home weddings
* The actual tent rental fee is not included in any of our packages

ELEGANCE PACKAGE

• Exclusive access to ALL of our decor. Our entire decor inventory will be reserved just for you! This allows you to mix and match decor through the planning process and not worry about availability or cost per item (includes all items listed on our website)
• Delivery and set-up of all our decor items
• Removal and take down of all our decor items
• Includes an additional meeting dedicated to talking about decor

* This package is offered on a limited basis, based on available dates
* The actual tent rental fee is not included in any of our packages